The motivation and retention of volunteers are increasingly important to organizations that depend on adult volunteers (Van Horn, Flanagan, & Thomson, 1999). Effective training programs enable volunteer leaders to develop sets of skills, receive rewards, and experience social affiliation. These are all key motivators for adult volunteer leader participation and retention (Hall, 1995; Rouse & Clawson, 1992). 

A considerable amount of time and resources, on the part of both volunteer and paid staff in, are dedicated annually to the planning, coordination, and execution of educational volunteer events. These may include workshops, in-services, conferences, or forums that may range in duration from a few hours to several days. 4-H Volunteer Forums are held during the even-numbered years in Kentucky (Culp, 2000).  

The purpose of the Kentucky Volunteer Forum is to increase the capacity of volunteer and salaried staff to contribute to the achievement of the mission of 4-H Youth Development Education and the Cooperative Extension System as a whole as well as to provide the educational and technical resources that volunteers need in order to deliver the 4-H Youth Development program as well as to meet 4-H members' needs (Culp, 2000).  

The Kentucky Volunteer Forum is Extension’s flagship event for adult and youth volunteer education in the commonwealth.  The forum benefits adult and teen volunteers, Extension professionals, program assistants, as well as the 4-H program at the county, district, and state levels.  

Together, the Harrison and Taylor County Horticulture Agents planned a track of 12 Horticulture workshops to take place on Friday and Saturday of the forum. Tracks were taught by extension specialists and agents from the University of Kentucky on different topics ranging from basic gardening to pest management to 4-H Horticulture state fair entries.  Of the 1138 volunteers who attended the Kentucky Volunteer Forum, the horticulture track reached over 400 of them. 

Seventy (70) individuals completed requirements for Volunteer Accreditation or Master Volunteer Accreditation.  A total of 74 Volunteer Accreditations were granted, including 9 in the Horticulture track.  Additionally, 31 Master Volunteer Accreditations were granted, including 5 in Horticulture. 

When asked to identify what they had gained from attending the KVF, 21.40% of attendees reported “learning about new programs” 19.74% gathered new information, 17.71% developed new skills, while 17.53% were “motivated or inspired,” and 16.24% benefitted from “networking.”

A total of 350 answers were collected in response to the question “what are your plans for the information, tools, knowledge and skills that you collected at the 2020 KVF?”  Of these, 36.29% indicated that they would teach new information at a 4-H Club meeting, 33.43% planned to share information with other volunteers, while 26.86% planned to introduce a new project, program, or activity in their club or county.

Using a post-pre-post scale, respondents were asked to rate their level of knowledge prior to and after attending the KVF.  Using a 5 point scale, (1=Excellent, 5=Terrible) respondents assessed their knowledge level as a 2.16 prior to attending KVF 2020, and a 1.56 after attending KVF 2020.