Author: Daniel Allen
Planning Unit: Kenton County CES
Major Program: Agriculture and Extension Leadership Development
Plan of Work: Adult Leadership Development
Outcome: Long-Term Outcome
According to research done at Ohio State University Extension Service, congress, government entities, school boards, local boards, service organizations, and other committees all practice parliamentary procedure. Often, meetings can become very chaotic when making group decisions. Everyone talks at once, trying to sway others to a different point of view. A basic knowledge of parliamentary procedure can make the group decision process more orderly, and can make the meeting run smoother. Recently the Banklick Watershed Council’s scope of work was becoming broader and the group needed to refocus their mission in order to become relevant as an environmental working group. They also needed to be more efficient during their meetings in order to accomplish their tasks and objectives. The Kenton County Agriculture and Natural Resources agent serves as an advisory, non-voting member on the Banklick Watershed Council. The agent, was asked by the Banklick Watershed Council leaders to facilitate discussions around updating their bylaws, mission statement, and meeting procedures. After three months of zoom meetings, and discussions by leadership of the council, there were three key accomplishments made as a result of these facilitated discussions: 1) By laws were updated for the first time since the inception of this group nearly twenty years ago; 2) the organization’s mission statement was reviewed and for the first time a set of short, medium and long term goals were established in support of the mission statement. 3) Parliamentary procedures were reviewed and put in place so as to have complete communication of the Council’s membership. Some operational items were recommended and adopted by the Extension Agent, like committee reports shared with the council prior to the meeting, standing committees to review procedures, and establishing an annual meeting to address by-law changes and establishing plans of work. By utilizing the Leadership Development resources of the Kentucky Cooperative Extension Service and the facilitation skills of Group Innovation by eXtension the agent’s role proved to help this group solidify itself as an effective watershed group.
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